Outlook Calendar with ICS File Export
1. Step
Save the Desired Outlook Calendar in Outlook
1. Open the Outlook application.
2. Open the calendar you want to export and go to the section → File.
3. Click → Save Calendar.
1. For the preparation of the 3rd step in this tutorial, please save your Outlook calendar to
the file folder → C://Data.
2. To do this, go to → This PC → Windows (C:) and select the folder → Data.
More Options
1. Select the file type → iCalendar-format (*ics).
2. Click → More Options.
Calendar Information
Now enter the desired calendar information to be included.
1. Date Range:
- Select here your desired time range in which to display the calendar information.
2. Detail:
- Here the option → Availability only is set by default, where the time is only displayed as "Free", "Busy", "Tentative", "Working elsewhere" or "Out of Office".
- Please be sure to select the option → Full details when setting the details.
- When you have finished your entries, click → Save.
2. Step
Create or Select a Template
Create your own screen for your calendar or choose a template from our template pool → for example Outlook Calendar Events.
3. Step
Select Local Files
- In the RSS area, click on the function → Local file.
- Click in the file name field to open the file selection window.
- Select the calendar you want to insert from the folder → Data. File path: This PC → Windows (C:) → Data.
File Path of the Local File
By default, the file path field should contain the following path: file://C://data/.
If you have saved the calendar file in a subfolder of the → C://data folder, make the adjustment to the folder under File path.
To do this, follow the 3 steps below:
1. Click in the file path field.2. Customize the file path.
Important: Start with → file://.
For example, if the file is located in a subfolder of C://data,
then enter: file://C://data/subfolder/
If the Save function is disabled, click once in the window.
RSS Area
After clicking → Save, the file path should be specified accordingly in the RSS area.
4. Step:
For the purpose that a certain entry/element in the template displays the desired calendar event, you must link these two together.
To do this, select the element you have specified in the template.
Then go to the Content area and make the assignment of the following categories:
I. Source
II. Entry
III. Dataset
- Select the entry/element in the template.
- For example the entry/the element for the beginning of the
event → Beginning Time 1 .
- To select the entry/element in the example template → outlook calendar events,
choose the desired group. Right-click the group in the screen and click the menu
item → Edit group.
- This opens the section → Content in the right column.
- Open the menu at → Source and select the calender link you generated previously.
Now select the corresponding calendar entry for the selected template element at → Entry.
In the previous step you have selected the element for the beginning of the event. For this reason choose the calendar entry → StartTime .
Listing of the menu items at → Entry and the corresponding element in the template:
| Element | Linking | Menu Item |
| Content Event | → | Summary |
| Name Event | → | Description |
| Time Beginning | → | StartTime |
| Date Beginning | → | StartDate |
| Time End | → | EndTime |
| Date End | → | EndDate |
| Location Event | → | Location |
| Duration Event | → | Duration |
| Last modified | → | lastModified |
Select the calendar event you want to display in the element at → Dataset.
Note:
For the the first calendar event = most recent event, select the dataset +0.
For the second calendar event = the next following event, select the dataset +1.
For the third calendar event, select dataset +2
and so on.
Example:
You have 5 different events in your daily schedule that you would like to display in your template.
Now you want to display the current event, followed by the subsequent events.
For the most recent event (= first calendar entry), start by assigning the dataset +0.
After you have finished your entries, click on the function → Apply at the bottom right.
...This step is only necessary if the elements are grouped as in the example template...
5. Step
Manage Calendar Settings
Depending on the use case, different settings are required.
Open Settings
In the RSS section, click the button → 
of the linked calendar.
This opens the settings window:
General Settings
Update Interval:
Specifies the number of days and minutes in which the calendar data is syncronized.
Missing Content:
Determines the content if there is no data in the calendar.
You can choose between:
- Use default text
- Skip screen
- Alternative play
Filter Settings
Filtering by Date:
Select filtering by date depending on the use case.
Filtering by Time:
Specify the column name for the start and end time.
By default, the entry will be displayed for the period of the appointment, for example
from 8:00 a.m. to 10:00 a.m.
However, if you wish to display the entry earlier and/or later, you can extend the validity range.
In the example illustration above, the entry is displayed 10 hours before and 10 hours after the entry.
→ Due to the time specification in minutes, the entry 600 = 10 hours.
Additional Filters:
If you want to further restrict the displayed data, create additional filter options.
Sorting:
Select the type of sorting in which the contents are displayed. In our example, the entries were sorted in ascending order of the start time of the event, starting with the earliest event.
